What is car rental software, and why do rental companies need it?

In today’s world, if any company wants to grow its business, the most basic need is to get it online via software or website. Car rental software is one such tool that accelerates the rental business. It can handle incoming clients, categories of vehicles, allotment of vehicles, billing, payment, feedback, customer complaints, customer service, etc. Imagine doing this all manually. Sounds difficult, isn’t it? The software can do this work fast and in a well-organized manner. This requires low manpower and returns high-efficiency output.

What features should I look for in car rental software?

Let us dive in to look at some core attributes.

Reservation Management:

User-friendly reservation system to manage bookings efficiently.
Real-time availability updates.

Fleet Management:

Tools for tracking and managing your fleet of vehicles.
Maintenance schedule to ensure vehicles are in good condition.

Online Booking System:

A secure and easy-to-use online booking platform for customers.
Integration with your website for seamless bookings.

Customer Management:

Customer profiles and history tracking.
Communication tools for sending alerts, confirmations, and updates.

Payment Processing:

Secure and reliable payment processing.
Support for various payment methods.

Integration with Other Systems:

Integration with accounting, CRM, or other relevant systems.
Compatibility with third-party tools and services.

Mobile Compatibility:

Mobile-friendly interface for both customers and staff.
Mobile apps for on-the-go management.

Reporting and Analytics:

Robust reporting tools for insights into your business.
Analytics to track performance and identify areas for improvement.

Insurance Management:

Tools for managing insurance information for each vehicle.
Integration with insurance providers.

GPS Tracking:

GPS capabilities for real-time tracking of vehicles.
Geofencing features for added security.

Support and Training:

Responsive customer support.
Training resources for staff on using the software effectively.

Customization:

Ability to customize the software to meet the specific needs of your business.

Exploring the Top Car Rental Software Companies in 2023

1) HQ Rental Software

Overview– A renting management software founded in 2012 based in the Netherlands that provides multiple services, from renting vehicles to renting equipment.
Ratings –

Sr No	Category	Rating is given by	Score
1	Car renting management	Crozdesk	52 out of 100
2	Customer service	Capterra	4.8
3	Application	Getapp	100 %

Key features:

1) Vehicle renting (cars, bikes, vans, boats)

2) Equipment renting (sports equipment, Heavy duty equipment, Custom equipment)

3) Free trial

Pros: Gives multiple rental options like cars, bikes, vans, boats, sports equipment, heavy-duty vehicles like cranes, bulldozers, etc. It also has free trial plans for the customers to understand their service.

Cons: Software fails to deliver customer service 24/7. Customers find it difficult to use all the features provided in the application.

Pricing plans

Features	Basic $90/month	Standard $150/month	Professional $225/month
No of vehicles	10	25	50
Onboarding fee ( one time )	$450	$850	$1500

On-Boarding Add-ons

1) Onboarding one-time fees need to be paid (details above)

2) Support credits are given- Basic (5), Standard (10), Enterprise (20), and Professional (20).

3) Configuration and training sessions are provided (in hours)-Basic (1), Standard (2), Professional (4), and Enterprise (4)

4) Assisted by Agent- Basic (no), Standard (no), Professional (yes), and Enterprise (yes)

Customer support – Customers can contact them using email ([email protected])

2) Flit2GO

Overview– An app-based vehicle renting administration company founded in the year 2018 based in Spain.
Ratings–

Sr No	Category	Rating is given by	Score
1	Product and vendor rating	G2	No ratings
2	Customer service	Capterra	5

Key features –

1) Vehicle renting (electric cars, Vans, Motorhomes, motorcycles, scooters, bicycles).

2) Pay per use- Customers can pay by minutes, hours, or days.

3) Providing large vehicles for company or enterprise use.

4) Long-term subscription options are available.

5) Bills can be split between customers.

Pros: Give multiple options for renting, like minute-based, hourly-based, and day-wise calculations. Enterprise can also book more vehicles by opting for their corporate subscriptions. Customers can also request demos for a better understanding of their services. Application is available in two languages: English and Spanish.
Cons: The application fails to convert some of its pages to English language, even if English is selected. According to some customer reviews found on Google, customers got a vehicle different from what they booked. Customers also said that they couldn’t get availability of some cars.
Pricing plans: Pricing plans are not displayed on their website. To get pricing plans, one must contact them, and they will provide you with them.
Onboarding add-ons and documentation are provided to help users understand the application and its services. The application also provides Webinars and live online support. In-person support is not yet available.
Customer support: Customers can contact them using email ([email protected]). They are also available through WhatsApp. Customers can be redirected to their WhatsApp chatbot through their website.

3) Yo!Rent

Overview– A renting management software founded in 2015 by Manish Bhalla, which provides multiple services, from renting as well as selling, setting up online rental marketplaces, and customizing the renting platform as per the customer’s need.
Ratings–

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	5 out of 5
2	Product and vendor rating	G2	4.5 out of 5

Key features –

1) Vehicle renting (cars, bikes, trucks, golf carts)

2) Heavy-duty equipment vehicle

3) Dress, Camera, audio-visual, furniture, kayak rental.

4) Build online rental stores and a marketplace.

Pros: It is one of the most advanced rental software available, which gives a wide range of options, from renting a car to renting furniture. The software also helps build an online platform to sell and manage resources. Software to help manage inventory, Bulk orders, RFQ, etc. It also helps to handle good insurance and taxes. The software provides good quality product comparisons, so the customer knows its place in the market. Customers can find multiple package ranges to start with on their official website.
Cons: Software fails to deliver customer service 24/7. Customers find it difficult to use all the features provided in the application.
Pricing plans: Four packages are provided on their website. (no amount has been mentioned; only what is included and excluded has been mentioned. To get the price details, one must contact them.)

Packages link- https://www.yo-rent.com/packages.html

On-Boarding Add-ons

1) Go Quick lite- one-time license fee, zero recurring charges, zero transaction fee, Tech support free for six months, all standard features are included, lifetime ownership.

Excluded features – white label license, digital marketing, logo design, etc.

2) Go quick – one-time license fee, zero recurring charges, zero transaction fee, tech support free for 12 months, all standard features are included, lifetime ownership, white label license, source code ownership, etc.

Excluded features –digital marketing, logo design, etc.

3) Go custom – one-time license fee, Zero recurring charges, zero transaction fee, tech support free for 12 months, all standard features are included, lifetime ownership, white label license, source code ownership, custom front-end design, digital marketing (free worth $1000), etc.

Excluded- Logo design, custom email templates, etc.

4) Go custom Prime – dedicated project manager, one-time license fee, Zero recurring charges, zero transaction fee, tech support free for 12 months, all standard features are included, lifetime ownership, white label license, source code ownership, custom front-end design, digital marketing (free worth $1500), 5 logo drafts, custom email templates, etc.

Customer support – Customers can contact them using email ([email protected]). They are also available at +1 469 844 3346.

4) CARS+

Overview– A sub-product from Thermeon ( a British company ) is specialized car renting management software that allows customers to align with partners and brokers according to their needs.
Ratings–

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.3 out of 5
2	Customer service	Capterra	4.3 out of 5
3	Product and vendor rating	G2	4 out of 5

Key features –

1) Easy reservation facility.

2) End-to-end tour reservations.

3) Multi-language support.

4) Insurance management.

5) Collaboration with Brokers worldwide.

6) Reports of rental services available.

Pros: A software with multi-language support providing access to global partners and brokers. Customers can book with ease a day of reservation up to end-to-end tours. Customers can also review the application by studying their rental reports. Customers can get a customizable experience as per their needs. Application is also available using the cloud. It is capable of handling local, national, and internal business. It has worked with national and international franchisees.

Cons: The application interface fails to function sometimes (navbar). Customers find difficulties in downloading reports and exporting them to Excel. After getting feedback, the application is failing to make quick improvements.

Pricing plans – The official website does not mention detailed price and package information. Customers need to contact them by filling out forms to tell them customer needs, and then they will provide a customized package accordingly.

On-Boarding Add-ons

1) Create a welcome kit to explain in detail the features and services of the company.

2) Roadside assistance like engine, tire changing, battery issues, towing, etc.

3) Discounts – It offers special discounts to repeat customers.

Customer support – Customers can contact them using email

[email protected]

Support number: +44 1293 864 354 (EMEA region)

Support number: +1 (714) 731-9191 (America, Canada)

Support number: +61 (0) 2 9846 0800 (Asia Pacific, NZ, AUS)

5) Standard ERP

Overview – Developed by HansaWorld, it is an efficient cloud-ready administration platform with a multi-language system that covers fields including rental, construction, sales, purchase, stocks, Online shops, etc.
Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.2 out of 5
2	Customer service	Capterra	4.2 out of 5
3	Product and vendor rating	G2	4.5 out of 5

Key features-

1) It helps to develop business types from small-scale to large-scale.

2) Can manage the setup from anywhere in the world and any smart device.

3) High data security provided.

4) Provides Customer relationship management.

5) It provides specialized features for conducting business communications with company representatives.

6) It handles all business transactions from quotation to sales to purchase.

7) It can develop an online business and content management system.

Pros: 1) Efficient use of innovation and technology. 2) Transparency in the program. 3) Manages the vehicle fleet. 4) Facilities for providing full accident reports. 5) Regular maintenance of the vehicles. 6) Tracking of vehicles to maintain high security.

Cons: The application often faces server issues while working with large amounts of data. The UI needs to be updated, keeping in mind the user-friendly nature of the application and customer satisfaction.

Pricing plans: The official website does not mention detailed price and package information. Customers need to contact them by filling out forms to tell them customer needs, and then they will provide a customized package accordingly.

On-Boarding Add-ons

No details are provided on the official website as well as on Google.

Customer support – Customers can contact them using email

[email protected]

Support number: +1 (469) 453-6944

6) ATOM

Overview– Based in Ernesta Birznieka-Upisa iela, 21, Riga, Atom (Atom mobility) is an automated transportation management software that helps provide shared transport facility with minimum cost and increased customer satisfaction. Their goal is to provide shared mobility, keeping in mind heavy traffic and increasing pollution.

Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.7 out of 5
2	Customer service	Capterra	4.7 out of 5
3	Product and vendor rating	G2	none

Key features-

1) Considering heavy traffic and pollution, shared mobility service is offered.

2) Main products- Vehicle sharing software, Digital rental software, and ride-hailing software.

3) Rider app, driver app.

4) Easy payment facility (Google Pay, Apple Pay, PayPal, etc.)

5) Reports about riders, customers, and vehicles.

6) Their major customers are Qick, Go Green City, wheelz, etc.

Pros:

1) Atom mobility is one the most efficient platforms for low-cost traveling with shared vehicles.

2) UI has plenty of straightforward features which are easy to use.

3) full photo and ID verification is done before starting the ride.

4) The vehicle can be controlled with a remote (as mentioned on the official website)

5) High-security locking system.

6) Collaboration with charging stations.

7) Issue reporting is made easy with quick support.

Cons: 1) No free trial provided.

2) Some major functionalities are implemented only when necessary.

3) Updates are not up to the mark

4) Difficult to operate in a multi-region.

Pricing plans: As per Capterra (Mentioning Capterra since Capterra reviews are mentioned on ATOM’s official website), the only price segment mentioned is EUR 390.00 per month. No more details are mentioned.

On-Boarding Add-ons

1) Digital ID Verification is done.

2) Keyless Vehicle access is provided.

3) Automate the vehicle inspection process.

Customer support – Customers can contact them using email

[email protected]

7) ARSLoaner-

Overview – Operating since 1992, being one of the most experienced in this segment, ARSLoaner is easy to use, has nothing much to download, and can be installed in a few hours.
Ratings-

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	5 out of 5
2	Customer service	Capterra	5 out of 5
3	Product and vendor rating	G2	4 out of 5

Key features-

1) GPS tracking installed.

2) Customers can do online signatures or e-signature.

3) Reports are generated without any cost.

4) Proper verification of identities.

5) Proper price calculation along with tolls and fines.

Pros:

1) It gives a free trial for 30 days.

2) It is So easy to use that the customer needs almost no training.

3) It doesn’t work on the system of signing contracts.

Cons: 1) Needs to focus on collaboration with repair shops.

2) No mobile application is available.

Pricing plans – It provides a calculator for your customized price plan.

For example – cars range from 1 to 14, and customers must pay $ 9$ per car per month.

On-boarding add-ons

Unlimited Training sessions.

Customer support: Customers can contact them using email and phones, and they have recorded high responsiveness regarding customer support.

8) ASAP Rent

Overview – With Easy-to-use and exclusive features, ASAP is the most efficient and sophisticated rental administration platform in segments including Dealerships, Vehicle rentals, and Leasing.
Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	Not Found
2	Customer service	Capterra	4.5 out of 5
3	Product and vendor rating	G2	1 out of 5 (based on 2 reviews)

Key features-

1) Fleet management.

2) Easy payment options.

3) Desired report exports.

4) Records of customers.

5) Proper billing and invoice with all the details mentioned.

Pros:

1) Cost-effective system

2) Highly focused on the maintenance of the vehicles.

3) Easy to use platform.

4) Free trial available.

Cons: 1) Needs to focus on customer support.

2) Customers complaining about refund issues.

3) The overall process from end to end is difficult to execute due to lack of communication

Pricing plans – It provides a one-time pricing plan of 950$.

On-boarding add-ons

1) Vehicle tracking.

2) Fines and toll management

Customer support– Customers can contact them using email and phones, and have recorded very low responsiveness regarding customer support.

9) Coastr

Overview – With a mission to transform the car and van rental administration system, Coastr gives all-in-one vehicle rental facilities to its customers with an engaging experience.
Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	5 out of 5
2	Customer service	Capterra	4.9 out of 5
3	Product and vendor rating	G2	Not Found

Key features-

1) Automated fleet scheduling

2) Automated fleet onboarding

3) Immobilisation and vehicle tracking.

4) Safe and secure data.

5) Fleet maintenance.

6) Easy and secure payment facility.

7) Advance reports provided.

Pros:

1) Easy to use.

2) Always brings updates according to feedback.

3) 24/7 cloud-based support.

Cons: 1) No major drawbacks according to customer review.

Pricing plans: 4 core packages are provided

1) Starter (5 users – 1 branch) – prices will be disclosed upon quotation requests.

2) Advanced (30 users – 10 branches) – prices will be disclosed upon quotation requests.

3) Expert (200 users – The platform is easy) – Prices will be disclosed upon requesting a quotation.

4) Enterprise – prices will be disclosed upon request for a quotation.

On-Boarding Add-ons

1) Additional customer support

2) Vehicle tracking

3) Keyless access.

Customer support – Customers can contact them using email [email protected]

10) Jugnoo

Overview – Based in India and founded in 2014, Jugnoo is on a mission to provide on-demand vehicle facilities like car and bike rental and taxi dispatch. It has acquired India’s major cities like Mumbai, Delhi, Gurgaon, Chandigarh, and Indore.
Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	5 out of 5
2	Customer service	Capterra	4.8 out of 5
3	Product and vendor rating	G2	4.3 out of 5

Key features-

1) Taxi software

2) Shuttle software

3) Car rental

4) Airport taxi

5) Truck service

6) Carpool and sharing

7) Custom roots and maps.

Pros:

1) There is a wide range of options in a highly populated country like India.

2) Cost-effective means of transport.

3) Cost-cutting customs transport routes in major cities like Mumbai.

4) Sharing service for financially middle-class people.

5) The platform is easy to understand and use.

6) Free trial available.

Cons:

1) Facing issues while canceling the ride.

2) Driver’s unexpected behavior (asking for cash even if payment is online)

3) Sometimes, the app crashes.

4) Needs improvement in vehicle scheduling

Pricing plans – 4 core packages are provided

1) Early stage – Rs 1728/month

2) Startup – Rs 2880/month

3) Growth – Rs 10800/month

4) Enterprise – prices will be disclosed upon request for a quotation.

On-boarding add-ons (chargeable)

1) Custom wallet

2) Automatic toll fee

3) gender-specific rides

4) Reverse bidding feature

5) Scratch cards

Etc.

Customer support – Customers can contact them using the email [email protected]

11) LoanerTrack

Overview – Developed by Bluebird Auto Rental Systems, LoanerTrack is a major segment of this application, which provides a comprehensive approach to car renting systems according to the customer requirements and works on both Mac and Windows.

Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.5 out of 5
2	Customer service	Capterra	4.6 out of 5
3	Product and vendor rating	G2	5 out of 5

Key features–

1) A two-way interface handles dealership management systems.

2) Provides facilities at your home as well as online.

3) Generated insights and reports.

4) Fleet management and maintenance with history.

5) 24/7 Customer support available.

Pros:

1) Ease of use.

2) Customers are happy with the report management.

3) Customized rates as per need.

4) Clarity and transparency in the application.

Cons:

1) Bad connection with its Reynolds software

2) Sometimes staff fail to give proper responses.

Pricing plans– No price or package information has been given on the official website. Need to fill out forms and mail them to get prices.
On-boarding add-ons (chargeable)

1) GPS tracking

2) Online signatures

3) Accident Reporting

Customer support – Customers can contact them using email [email protected]

Call them at 800-304-5805

12) Rentall

Overview – A cloud-based customizable car rental software with user-friendly customer interaction, rental agreements, pricing, and vehicle maintenance. A single-screen process for check-in and check-out and easy information access
Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	Not Found
2	Customer service	Capterra	4.6 out of 5
3	application	Getapp	4.6 out of 5

Key features–

1) Provide automated updates and efficient monitoring of vehicle status.

2) Enhance the booking process by real-time update

3) Auto-generate reports for the growth and performance of the business

4) Support multiple currencies and different date formats for global reach

Pros:

1) One can choose a pricing plan according to their budget.

2) Support hourly, daily, and weekly rentals.

3) It has the capabilities to handle small-scale to large-scale companies.

Cons: Many features may not be relevant to some businesses, and staff may need training.
Pricing plans – No price or package information has been given on the official website. Need to fill out forms and mail them to get prices.
On-boarding add-ons –

1) welcome kit

Customer support – Customers can contact them using email

13) ScheduleBull

Overview– Schedulebull is an efficient online platform with a user-friendly UI that aligns with almost all smart devices like laptops, PCs, mobile phones, iPads, etc. It provides all day-to-day car vehicle facilities like insurance, renting, fleet management, etc.

Ratings –

Sr No	Category	Rating is given by	Score
1	Software rating	Software Advice	Not Found
2	Customer service	Capterra	5 out of 5
3	Product and vendor rating	G2	3.5 out of 5

Key features–

1) UI is available in 3 languages: English, Russian, and LAT.

2) Fleet management

3) Create contracts

4) Car inspection

5) Billing and invoice

6) Generates reports

7) Discounts for repeat customers.

Pros:

1) Free trial for 30 days.

2) Works without credit cards

3) Maintains detailed records of good and bad customers

4) Provide a free plan.

Cons:

1) Need to work on customer support.

2) Some online guidelines or training sessions need to be provided.

Pricing plans

1) It’s free of cost for up to 5 cars and 2 users.

2) Euro 60 for up to 50 cars and 10 users.

Onboarding add-ons – No such add-ons have been mentioned on the official website.
Customer support – Customers can contact them using

General questions:
[email protected]
+371 20000923

Client Manager:
[email protected]
+371 26666252

Lead Developer:
[email protected]
+371 20042712

14) Asset Pool

Overview – A smart Inspection software founded by Micheal Kirk in February 2019 transforms car rental business processes from paper to complete customizable digital forms to manage reservations, track rental vehicles, manage customer accounts and payments, and generate reports.

Ratings –

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.8 out of 5
2	Customer service	Capterra	4.8 out of 5
3	Product and vendor rating	G2	5 out of 5

Key features–

1) Fleet management helps track rented vehicles’ location and maintenance history.

2) Manage reservations for booking vehicles, assigning to customers, and tracking status.

3) Manages customer contact information and rental history efficiently.

4) Holds geo-location and time-related information

Pros:

1) Works in remote area

2) Identify risk across assets

3) Everything is kept online in the cloud

4) Assist with issues, guidance, or enquires 24/7

5) Push notification to stay up to date

6) Software is compatible with multiple devices

7) Monitor the machine’s physical condition

Cons:

1) Difficult to adapt to the upgrades.

2) Some features lack ease of use.

3) Making changes to existing bookings is difficult.

Pricing plans:

can be complex and expensive.

As per Capterra, the price mentioned is USD $45.00 per month.

On-boarding add-ons–

No Information is available.

Customer support– customers can connect through their website; we can fill out the form they provide with query details and submit it or mail it to [email protected].

15) A reservation (official website difficult to find. All the details mentioned below with reference to Capterra’s official website)

Overview– A tourist and rental company used by the United States of America and the United States Virgin Islands only offers smart online reservation management, resource administration, and lease management.
Ratings-

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.9 out of 5
2	Customer service	Capterra	4.9 out of 5
3	Product and vendor rating	G2	Not Found

Key features-

1) Free trial

2) A free version can be used.

3) 43 Updated features.

4) It can be used on phones and PCs.

5) It is an indexic tool.

Pros:

1) Staff members are more than efficient and professional.

2) Constant improvements in the application according to user feedback.

3) Great customer service.

4) Value for money.

5) our application has a great level of responsiveness.

Cons:

1) Difficult to adapt to the upgrades.

2) Some features lack ease of use.

3) Making changes to existing bookings is difficult.

Pricing plans-

No information regarding prices or packages is available.

On-boarding add-ons-

1) Welcome Kit

Customer support – Customer support – Customers can contact them using email

16) Rentworks

Overview– Another major feature of Bluebird Auto rental systems is renetworks. It is a cloud-based application with multiple features, capable of generating 100 types of reports and offering customization to the customer as per their requirements.

Ratings–

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.5 out of 5
2	Customer service	Capterra	4.5 out of 5
3	Product and vendor rating	G2	4.5 out of 5

Key features-

1) Specialized high-volume vehicle management.

2) High-speed reservations.

3) Customization

4) Collaboration with BookMyRide and Expedia.

5) Drag and drop feature so customers can easily choose their options.

Pros:

1) There are 100 types of reports, and

2) There is a drag-and-drop feature in the UI.

3) Good customer support.

4) Parking and toll management.

Cons:

1) Need a free trial.

2) the large number of reports makes managing and finding them difficult.

Pricing plans:

The official website has given no information regarding prices or packages. You need to fill out forms and mail them to get prices.

On-boarding add-ons:

1) Collaboration with Dealers

2) Accident reports.

3) It uses Snapshell to scan drivers’ documents.

Customer support – Customer support – Customers can contact them using email [email protected]

Call them at – 800-304-5805

17) RentGuruz

Overview– An optimized platform for small-scale businesses, Neeraj K created Rentguruz in 2016 to provide single-click entry to all its advanced features and functions.
Ratings –

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.5 out of 5
2	Customer service	Capterra	4.5 out of 5
3	Product and vendor rating	G2	4.5 out of 5

Key Features-

1) More than 20 inbuilt reports

2) A calendar that is aligned with all modules of the application.

3) One-click reservations.

4) Linked to credit card processing.

Pros:

1) Software provides a 30-day trial for customers.

2) Straightforward UI.

3) Keep a detailed record of customer data regarding travel details.

Cons:

1) Some extra training is needed to use some of its features.

2) Customer support via telephone is not available.

Pricing plans

Pricing is decided depending on four categories, but prices are not disclosed.

Silver – No of cars = 100, no of locations = 2, no of users = 2

Gold – No of cars = 200, no of locations = 5, no of users = 5

Platinum – No of cars = 400, no of locations = 10, no of users = 10

Diamond – No of cars = 400, no of locations = unlimited, no of users = unlimited

On-boarding add-ons-

1) Paid training sessions.

Customer support – Customers can contact them via email or raise a ticket by filling in the details.

18) Limo Anywhere-

Overview – Founded in 2004 in Dallas, Texas, USA, Limo Anywhere, as the name suggests, is a software required to run your limo business from anywhere and at any time

Ratings–

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	4 out of 5
2	Customer service	Capterra	4.2 out of 5
3	Product and vendor rating	G2	Not Found

Key features-

1) Has a software and mobile application.

2) Flexible pricing scale.

3) Professional driver app.

4) Passenger app.

5) Dispatch management app.

Pros:

1) Capable of handling unlimited users and drivers.

2) Support chatbot is provided to the customer from 7 am to 7 pm.

3) Apps provided to passengers as well as drivers.

4) Book the vehicle in 3 easy steps.

Cons:

1) Users find it difficult to install and use at the initial stage.

Pricing plans

Registration fee is $299.

Sr no	Category	Price in $/month	rips
1.	Starter	99	150
2.	Standard	120	450
3.	Pro	144	750
4.	Ultimate	209	1500
5.	Enterprise 1	269	2250
6.	Enterprise 2	419	4500
7.	Enterprise 3	729	9000
8.	Enterprise 4	1099	15000

On-boarding add-ons-

1) Good size documentation to understand its features, tools, and working methods.

Customer support – Customers can contact them using email and phone.

19) Easy Rent Pro –

Overview – A Windows OS, a cloud-based software developed in 2006, is a multi-language platform that supports the daily administration of your vehicle rental segment.

Ratings –

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	Not Found
2	Customer service	Capterra	4.1 out of 5
3	Product and vendor rating	G2	4.8 out of 5

Key features-

1) Supports multiple languages and can work in multiple locations.

2) Built for managing a large number of vehicles at multiple destinations.

3) It makes a business bigger by providing commission on referrals.

4) Easy to locate the vehicles available for rent.

5) Align with Quickbooks.

6) Scanning is possible using a photo ID.

7) Predefined checking-in and checking-out tools.

Pros:

1) Capable of handling unlimited users and drivers.

2) Support chatbot is provided to the customer from 7 am to 7 pm.

3) Apps provided to passengers as well as drivers.

4) Book the vehicle in 3 easy steps.

Cons – 1) Users find it difficult to install and use at the initial

Pricing plans

For Windows software => the fee is $99/year.

Sr no	Category	Price in $ as a one-time fee	Number of vehicles
1.	Standard	299	25
2.	Premium	399	50
3.	Professional	499	100
4.	Enterprise	599	250
5.	Ultimate	699	Unlimited

For cloud service with storage => the fee is $ 199 / year.

Sr no	Category	Price in $ as a one-time fee	Number of vehicles
1.	Standard	599	50
2	Professional	799	100
3.	Enterprise	999	200
4.	Ultimate	1299	Unlimited

On-boarding add-ons-

1) Good size documentation to understand its features, tools, and working methods.

2) Video tutorials for visual representation of the features.

Customer support –

1) Customers can contact them using email, live chatbot, and phone.

2) Software also provides technical help.

20) Rentsyst

Overview – Developed in 2008, it is an efficient solution for managing and renting large and small vehicle fleets.

Ratings –

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	5 out of 5
2	Customer service	Capterra	5 out of 5
3	Product and vendor rating	G2	5 out of 5

Key features-

1) Works only through a cloud network.

2) Suitable for collaborating with all smart devices and browsers.

3) Cloud CRM facility available.

4) Tracking of vehicles is possible.

5) Generates reports and insights

5) The WordPress plugin is available on your website free of cost.

6) A built-in Task management system will assist you.

7) Customers can do E-signatures.

8) Easy payment and accounting options are available.

Pros:

1) Free Trial for 14 days is available.

2) Software gets regularly upgraded according to feedback.

3) Make use of innovation and technology with a straightforward User interface.

Cons:

1) Customers need to make additional payments for tracking sensors.

2) No mobile application is available yet.

Pricing plans

Sr no	Category	Price in Euro per month	number of vehicles
1.	Beginner	39	Up to 15
2.	Basic	2.3 per car	16 – 50
3.	Standard	2 per vehicle	51 – 100
4.	Professional	1.8 per car	101 – 200
5.	Expert	1.6 per car	201 – 400
6.	Individual	Custom pricing	401 +

On-boarding add-ons –

1) Free workshops to understand its features, tools, and working methods.

Customer support – Customers can contact them using email.

21) Toprent.app

Overview – A new generation rental software with an integrated customer relationship management system developed by rental company owners and employees. It is a user-friendly dynamic car rental booking platform with an easy reservation process that works with every screen size.
Ratings –

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	4.5 out of 5
2	Customer service	Capterra	5 out of 5
3	Product and vendor rating	G2	5 out of 5

Key features:

1) Renting vehicles (Van, motorcycle, Bike, Boat. Construction Machinery, Truck, plane, Bus)

2) Stores all the data on the server and maintains confidentiality

3) Customer data can be accessed through passport, provide digital signing of contacts, and

4) Automatically creates important documents.

5) Damages are recorded instantly through photos and videos

Pros:

1) Anti-fraud system and blacklisting scammers

2) Easy checking for model availability by entering the start and end date of the rental period

3) keep us updated with notifications and calendar for important events

4) Clear statistics for finance guidance

5) Inbuilt calculator for final price calculation

Cons: Limited customer support and expensive for large fleet business
Pricing:

TopRent.app	Basic	Pro	Pay as you go
Price	39€/month	89€/month	0€/month
Users	1	2	1
Vehicle Included	10 cars (1,99€ car extra)	10 cars (1,99€ car extra)	unlimited

On-boarding add-ons-

1) E signature

2) Seasonal rates.

3) Native App (IOS and Android)

4) Video reports.

Customer support- Customers can contact them for any query through WhatsApp, mail: [email protected] or phone: +39 347 810 4408

22) Rides Rental

Overview: An efficient rental management solution with enhanced online bookings and renting features. Provide real-time reporting and digital signing of documents
Ratings –

Sr. No	Category	Rating is given by	Score
1	Software rating	Software Advice	5 out of 5
2	Customer service	Capterra	5 out of 5
3	Product and vendor rating	Getapp	5 out of 5

Key features-

1) Renting vehicles (car, bicycles, Scooter, Equipment, Motorcycle)

2) Rental documents and customer history are organized well and maintained digitally.

Pros:

1) Efficient inventory administration

2) Capable of handling every type of client as per their need because of its customizable nature.

3) Keep track of its vehicles.

Cons:

1) Customers are facing technical issues with the software.

On-boarding add-ons-

1) Welcome kit

2) Video tutorial to understand its tools and features

Customer Support – Customers can contact them via email.

Frequently Asked Questions (FAQs)

Q1: Which companies offer a free trial for their car rental software?

Answers: The companies or software that provides us with free trial are listed below

HQ rental, flit2go, Car+, Standard ERP, ARS Loaners, Asap rent, Jugnoo, Rentall, ScheduleBull, AssetPool, AReservation, Rentguruz, easy rent pro, Rentsyst.

Q2: Is cloud-based car rental software better than on-premise solutions?

Answers: Choosing between depends upon various factors. Cloud-based offers advantages like scalability, flexibility, ease of use, ability to be accessed from anywhere, automated operation, etc., but data and data control can be composed in cloud-type software. On the other hand, in premise-type data control and data safety, they are in safe hands. Overall, with growing technology, cloud type is preferred.

Q3. Can I customize the rental agreements using these software solutions?

Answers: Yes, some software is flexible in terms of customization of terms and agreements, especially regarding customer needs and use cases. Software like flit2go allows paying per minute and hour. Yo!Rent provides full-scale customization options.

Quiz Result
Total Questions	Correct Answers	Wrong Answers	Percentage

What is car rental software, and why do rental companies need it?

What features should I look for in car rental software?

Exploring the Top Car Rental Software Companies in 2023

1) HQ Rental Software

3) Yo!Rent

10) Jugnoo

Frequently Asked Questions (FAQs)

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