What are Intranet Platforms?
Intranet platforms are tools that serve as private networks within a company, allowing only employees to access company information, share data, and communicate and collaborate with each other.
A strong intranet platform is important for businesses due to their technology-driven operations and distributed workforces. It is a main hub where employees can access business news, policy documents, organizational charts, and other resources. This setup enhances communication by eliminating the need for lengthy email chains or relying on network drives accessible to specific teams.
Overall, an intranet platform consolidates all essential business functions, such as knowledge sharing, employee directories, workspaces, document storage, communications, and integrations, into a single accessible location, thereby improving efficiency and connectivity within the organization.
Important Characteristics of Intranet Platforms
Choosing a suitable intranet platform is essential for enhancing your workforce’s productivity and collaboration. Here are the key features to consider:
#1. Easier Exchange of Knowledge
Intranet platform tools facilitate employee coordination and creativity by simplifying the process of sharing knowledge and information. They promote a collaborative environment where ideas can flow freely, enhancing overall team synergy.
#2. Improves Knowledge Management
Knowledge management features help organizations archive, discover, and share information effectively. It improves decision-making processes and problem-solving capabilities by ensuring valuable information is easily accessible and well-maintained.
#3. Manage Documents Efficiently
Document management technologies enable digital document creation, storage, organization, retrieval, and sharing. These features ensure version control, make document changes easy, and maintain a comprehensive record of document histories.
#4. Streamline Project Management
Project management features assist in task scheduling, organization, execution, and tracking. They also help in resource allocation and milestone tracking, ensuring successful project delivery. These tools provide a detailed approach to managing projects, improving efficiency, and meeting deadlines effectively.
Top Intranet Platforms
Choosing the top intranet platform depends on the organization’s size, specific needs, budget, and integration requirements. However, here are some popular intranet platforms to consider:
1. Workvivo
Workvivo, now part of Zoom, is a leading employee experience platform (EXP) with millions of users. It serves as a company’s digital hub and focuses on a people-first philosophy.
Key Features:
- Focuses on promoting a strong company culture and boosting employee engagement through a social network-like platform.
- Provides various communication tools, including newsfeeds, activity streams, and shout-outs.
- Seamlessly integrates with tools like Slack, Microsoft Teams, and Zoom.
- Offers detailed analytics and reporting to measure engagement and communication effectiveness.
2. Microsoft Sharepoint
Microsoft SharePoint integrates with Microsoft Office and provides a robust platform for collaboration. It offers intranet portals, security, and workflow automation.
Key Features:
- Enables team collaboration with shared documents, workflows, and project management tools.
- Highly customizable with numerous templates and web parts to customize the intranet to specific needs.
- Enterprise-grade security and compliance features.
- Deep integration with the Microsoft Office 365 suite and other Microsoft products.
3. Staffbase
Staffbase is a platform designed to engage and connect employees, regardless of their location or position. It offers various tools to improve information sharing and collaboration.
Key Features:
- It is an easy-to-use content management system for creating and distributing content.
- Features include personalized news feeds, push notifications, and surveys.
- It is useful for desks and frontline workers because of its easy accessibility.
- Comprehensive analytics to track engagement and communication effectiveness.
4. LumApps
LumApps is an intranet platform that enhances data sharing, internal communication, and teamwork. It is a central hub for employees to access relevant information and stay updated.
Key Features:
- Streamline the onboarding experience for new employees, making it easy for them to get started and integrated into the organization.
- Manage and share videos effortlessly within the platform, enhancing communication and knowledge sharing.
- Sends notifications across multiple channels to promptly ensure employees see important updates.
- Create social and interest-based spaces for employees to connect and collaborate.
- Access dynamic dashboards to gain insights into employee engagement and platform usage.
- Seamlessly integrate with Microsoft and Google products to enhance productivity and workflow efficiency.
5. Slack
Slack is one of the popular team collaboration and communication platforms that helps businesses increase productivity and streamline internal communications.
Key Features:
- Easily access and contribute to shared knowledge within your team. This capability helps everyone work smarter, faster, and more productively.
- This tool helps you create channels for every project, topic, or team to bring order and clarity. It lets you focus on the conversations and tasks that matter most.
- Build automated processes using drag-and-drop simplicity. This tool helps your team be more creative, precise, and effective throughout the workday.
- Integrate industry-leading software and custom apps directly into Slack. It improves the way your tools work together to enhance productivity and collaboration.
6. Blink
Blink platform helps to improve collaboration, engagement, and communication, particularly for desk and frontline staff. It offers a mobile-first approach to connect all employees.
Key Features:
- It helps ensure that all employees have quick access to important documents and information.
- Facilitates smooth and secure conversations between employees.
- This feed keeps employees informed of company news, updates, and announcements in a format similar to social media feeds.
- Provides data to help build effective processes to retain and motivate frontline staff.
- Boosts morale and engagement through timely acknowledgment of achievements.
Final Thoughts
Since employee engagement is still an important consideration for HR leaders, we can expect intranet software to continue developing for years to come. The intranet software category has undergone significant change in recent years, and there are now many intranet platforms in the market that can improve communication, collaboration, and knowledge management across teams.
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